Position: Director, Executive Projects
The primary responsibility of the Director, Executive Projects is to support the President and CEO and leadership team in developing, resourcing, and executing cross-organizational plans to achieve The New Jersey Family Planning League’s (NFJPL’s) overall mission, vision, and strategic goals. The Director, Executive Projects acts as a thought partner and trusted advisor to the CEO and provides support to maximize her leadership capacity. This position supports the functioning and work of the Board of Directors, performs and/or manages a variety of functions including project management, internal communications, special projects, and executive level initiatives (including strategic planning and organizational communications and culture development). The Director, Executive Projects will provide critical operational and strategic support to the Executive Leadership team and Board leadership to ensure efficient and effective operations. They will directly oversee various mission-critical projects to help keep business running smoothly and efficiently, increasing productivity and effectiveness by streamlining operations and processes while ensuring a forward-thinking culture and organization. The Director, Executive Projects reports directly to the President and CEO and acts as her liaison as assigned.
RESPONSIBILITIES AND DUTIES
- Develop project strategy and deliverables, create project plans and tactical action plans, implement solutions, and achieve measurable project results.
- Develop and track Key Performance Indicators (KPIs) and measurable outcomes for projects with a focus on measuring the progress on achieving milestones and the overall impact of the projects.
- Set and monitor deadlines, ensure completion of deliverables, and alert team of pending due dates and delinquencies.
- Schedules regular team meetings to drive projects forward and to provide status reports to program stakeholders.
- Implement, utilize and manage project management technologies and tools to administer projects actively and effectively (including, but not limited to, Asana, Excel, SharePoint, Jira).
- Work collaboratively across all departments to train staff on project management software and technologies. Ensure staff is properly using project management software.
Strategic Planning & Internal Communications
- Act as a strategic thought partner to CEO and Executive Team by supporting and cultivating a collaborative communication culture.
- Promote an organizational culture that values project management, strategy, planning, collaboration, and commitment to the mission of NJPFL, and professional and organizational growth.
- Support the effective implementation of New Jersey Family Planning League’s overall vision, mission and goals.
- Implement a system for tracking and reporting on the progress of strategic plan.
- Interface with consultants(strategic planning, communication) and directly manage their deliverables.
- Refine NJFPL’s core messages to ensure organizational consistency.
- Support CEO’s external communications including speaking engagements, media relations, and publications.
- Collaborate with the CEO and Project Directors to develop communications strategies that will broaden programmatic reach and deepen impact.
Advisor to CEO & Board Support
- Serve as a trusted advisor to the CEO.
- Actively work with the CEO to set strategic priorities.
- Contribute to the CEO’s decision-making and problem-solving by providing timely relevant information and recommendations.
- Perform a broad range of administrative activities including scheduling and meeting planning, document creation, communications, travel arrangements, minutes, presentations, and other logistical functions. Make independent decisions within established guidelines to provide support with administrative functions.
- Own agenda and follow-ups for all leadership team meetings, support leadership team with project execution (timelines, work plans, materials, etc.), and ensure key cross-functional stakeholders are aware of strategic initiatives and held accountable for their input/work product as needed.
- Manage preparation and creation of materials for Board meetings and extended Board activities.
- Actively work with the CEO & Human Resources to develop and evolve a forward-thinking culture and organization.
- Work with the CEO & Human Resources to clarify and improve existing and new dynamics within the organization that directly influence work culture.
- Work with the CEO & Human Resources to ensure support is in place to help teams and individuals meet their learning and development needs.
- Performs other duties as assigned.
- Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
This is not intended to be an exhaustive list of all of job responsibilities and deliverables.
WORK SCHEDULE AND TIME COMMITMENT
- Flexible Schedule – The League maintains a flexible schedule. Employees must work a minimum of seven (7) hours per day with a thirty (30) minute lunch period. Employees must begin the workday between 8:00 a.m. and 9:30 a.m. All employees are expected to be available between 9:30 a.m. and 3:30 p.m.
- Hybrid Schedule – The League maintains a hybrid work environment. Employees must work in the League office a minimum of 3 days a week and may work in a remote capacity the remaining 2 days per week. Employees may elect to work in the office up to 5 days a week.
- Flexible hours and schedule must be coordinated with your supervisor and are subject to change based on business needs.
- Occasional travel required.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s Degree: Business, Public Administration, Communications, Non-Profit Management.
- Subject matter expertise in healthcare, nonprofit sector, and/or development.
- 8+ years of professional work experience with increasing levels of responsibility in a relevant field/organization.
- Strategic mindset including strong critical thinking skills and the ability to approach work from a big picture, systems-oriented perspective.
- Experience in strategic planning, and in implementing strategic priorities.
- Ability to evaluate the effectiveness of processes and programs, and to implement needed improvements.
- Ability to identify needs, find resources, and gather and synthesize information to support project activities, strategy, and decision making.
- Strong organizational, communication, and project management skills; ability to communicate effectively (both oral and written) and think creatively; experience in researching, developing, presenting, and promoting projects.
- Highly organized with attention to detail; patience; ability to work independently and coordinate multiple, diverse projects, set realistic deadlines, and prioritize competing demands and timelines.
- Effective at working with others to reach common goals and objectives.
- High level of computer/technical skills (MSOffice, Excel and PowerPoint, Project Management Systems).
- Willingness to learn and grow with the organization.
- Strong commitment to the mission and ethos of the organization.
- Long periods of sitting.
- Ability to move throughout the office and walk or get to all areas.
NJFPL is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction or current employment status. NJFPL is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We aim to build a diverse team that represents New Jersey’s citizens and reproductive justice community. We encourage candidates from diverse backgrounds to apply.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. NJPFL employees are expected to be flexible and to take on additional duties as assigned, according to the organization’s needs and the staff member’s skills and abilities. Because we are a non-profit that serves the community, some events or projects may require an occasional night or weekend.